Invoice Numbers - Removing the year and type

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Mark Colbath

• August 04, 2023 20:56

I've been fighting with the taxing authority of Honduras for several years, but they are not giving up this time. Our invoices are out of compliance with "SAR". They authorize ranges of invoice numbers for each taxpaying entity. The current "23-200" inserted into our invoice number sequence is something we have to change, or change our POS software.

Our invoices have to be in the format:

002-001-01-00001234

We can get some of that with customization, but our numbers still come out like:

002-001-01: 23-200-00001234

The 23-200 is giving us legal headaches. Can this be removed, even if I have to reach into Visual Basic (it looks like there are some VB templates in the binary distributions)?

Thanks,
Mark C.

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• Official comment

  

  Aronium Support

  • November 04, 2023 14:30
  • Edited

  Hi everyone,

  We have added an option for custom document numbers with version 1.41.

  Please see instructions on how to configure document numbers at https://help.aronium.com/hc/en-us/articles/13306315342354-Documents.

  Thanks, Aronium team.

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  Aronium Support

  • August 07, 2023 09:17

  Hi Mark,

  Thanks for creating a feature request. The team is willing to consider this for some of the future updates.

  To better understand the work and the complexity we may need your help and answer to few question.

  Can you please tell us would you prefer this custom format to be applied for sale documents only or for all documents (purchase, inventory counts, etc)?

  If it is applied for sales documents only, would you need the same document number format for refunds, too?

  Thanks, Aronium team.

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  Aronium Support

  • August 19, 2023 22:21

  Hi Mark,

  Aronium resets the document counters on January 1st every year. Can you tell us when do you reset the counter of the sale documents ("001234" part), if you need to reset them at all? 

  We are asking this to understand how the existing functionality would fit this scenario, as suggested document number format "002-001-01-001234" does not have a year in it, so we need to understand do you 1) need to start from document number "000001" every year, 2) you need to do it manually or 3) you do not need to reset the document number and they can increment indefinitely?

  Thanks, Aronium team.

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