E-Invoicing Phase 2 (Integration Phase)

Good Day,

E-Invoicing Phase 2 (Integration Phase)

E-Invoicing Detailed Guidelines can be found here:
https://zatca.gov.sa/en/E-Invoicing/Introduction/Guidelines/Documents/E-Invoicing_Detailed__Guideline.pdf

■ Point 1: Aronium must not allow to Edit or Reset the bill/invoice sequence number
You can edit the counter/sequence number from (print option > Receipt Counter)

Please refer to E-INVOICING DETAILED GUIDELINES Page 59,

check out: “The anti-tampering mechanisms include:”
Prevention of invoice counter reset (Starting from Generation Phase) Resetting the invoice counter should not be a function available in an E-invoice solution and access to the counter value should be protected from system users.

■ Point.2 Aronium must not include tools of text editing such as Excel or DOXC file, etc.…, which will allow the possibility of exporting and editing the bill/invoice, thus it must be disabled or hidden.

You can export and edit any bill or invoice from this path
Aronium >Print preview>Save Management>Documents>Select any document

Please refer to E-INVOICING DETAILED GUIDELINES Page 49

check out “Compliant Invoice solutions do not include the following”

- Text editing tools
- Excel or similar softwares.
- Other bookkeeping software, unless they have been fitted with compliant adapters.
- Paper based invoice printer, unless it also produces compliant electronic invoices for archival as well

■ Point.3: All Invoice s/Bills/Credits must be Auto Saved to a specific location and named in this format:

VAT Registration (tax registration number) + Timestamp (date and time at the point of invoice generation) + Invoice Reference Number

Please refer to E-INVOICING DETAILED GUIDELINES Page 61,

check out: “Data Storage and Archival”

- Persons subject to the E-Invoicing Regulation may store their electronic invoices in a server

- The Solution must allow Persons subject to the E-Invoicing Regulation to export and save their invoices onto an external archival system

- Each stored invoice must follow a naming convention for naming of the file: VAT Registration (tax registration number) + Timestamp (date and time at the point of invoice generation) + Invoice Reference Number

It will be easier and more convenient if Aronium saved invoices/bills automatically to a specific location with the correct naming format instead of doing it manually! (Its time consuming!)

Regards,
Mohammed Nasser