To prevent negative quantities in your inventory, enable stock control option in settings.
To enable stock control, do the following:
- Open settings
- Go to "Order & payment" section
- Enable "Prevent negative inventory" option, as shown in picture below.
Once this option is enabled, Aronium will check if there is enough quantities on stock before item is added to the sale.
In case there is not enough quantity on stock, you will be notified with the following message:
If you click "Yes", item will be added to a sale, as a regular one does.
Required quantityRequired quantity in a notification message represents total quantity required/ordered for selected product.
Required quantity will sum the following:
- Item quantities ordered by any user in other open sales, if any
- Confirmed quantities in current order
- New quantities being added to the sale
Securing zero stock quantity sale
If you wish to prevent users from selling items that will go negative in stock, you can do this by setting permission level required to sell a zero stock quantity item.
For example, if you wish to allow only managers or supervisors to sell zero quantity items, do the following:
- Open management
- Go to "Users & Security" section
- Select "Security" tab
- Look for "Zero stock quantity sale" and set desired access level
Once you set permission level for "Zero stock quantity sale", users with lower access level will be asked for manager password before they can proceed with sale.
Default access levelWithout specifying access level, all users will be able to sell zero quantity items.
Requires separate pluginTo enable product specific stock control and low stock notification, download stock control plugin from www.aronium.com/en/features/stock-control
With stock control plugin installed, you will get a new tab in product options, allowing you to set up specific values for tracking stock quantities.
- Supplier (optional)
Specify supplier from which you are buying this product mostly. This will be used to create supplier based reports later.
- Reorder point
This is the quantity when you wish to start ordering this product
- Preferred quantity
Specifies quantity you prefer to have on stock. This will be used in stock control reports to tell you how much you need to reorder to get to this level
- Low stock warning
If enabled, you will get notification when quantity goes below specified level below
- Low stock warning quantity
Specifies the value you want to be notified when quantity gets to that level
If "Low stock warning is enabled", the first time your stock goes below specified level, you will see a notification similar to the one below.
Notification limitsPlease keep in mind this notification will be displayed for a product only once during one session. Notification for a product that has low quantity will be displayed again after application restart.
Low stock level reports
With stock control plugin, new reports will be added:
- Reorder product list
- Low stock warning
Reorder product list
This report gives you the list of products that needs to be reordered, grouped by their supplier.
Low stock warning
Low stock warning lists all products that are below desired stock level, and you should be purchasing them soon.